Getting Started (Step 5): Posting your first job – ATS Guide

Using your newly created job templates, you are now ready to review additional system settings and applicant sources and post your first job to find and hire the right applicants.

System Settings

Your online hiring system includes the ability to automatically collect EEO or OFCCP information from job applicants and provide the data needed for annual government reporting. Account administrators can activate or deactivate this feature by clicking System Settings and then selecting either EEO or OFCCP.

Once activated, the EEO and OFCCP job category will be selected at the time of posting the job, and will become part of the application job seekers fill out.

Read more about System Settings: EEO/OFCCP.

Applicant Sources

Applicant sources are the origin of your applicant traffic or where applicants will find your job posting. The hiring system can identify the applicant source when a job application is submitted. By default, the online hiring system will include the following pre-populated sources:

Read more about Applicant Sources and review the list of default sources in your system.

Activate Applicant sources

An applicant source is where the job applicant found your job. In order for the system to track and provide metrics, each of your Applicant Sources must be activated by the account administrator.

From the main navigation, click Applicant Sources.
Click the source title to open the source.
Use the toggle switch to change the source to Active.

Create new applicant sources

Know of a great source of applicants, but don’t see it on the list?

From the main navigation, go to Applicant Sources.
Click +Create New Source.
Give your source a name.
Select the category for that source from the drop-down.
Click Save.

Now that you added a new source to your list, you can generate a link directly from within any job and give it to the source so they can add your job to their board. When an applicant submits a job application, the system will automatically identify the source of that applicant.

Posting a job

Once you have completed a Job Template, you can post it so that people can apply to it. The action of posting a job must be performed from the completed template itself. The selected elements and content become the online application that a job seeker fills out.

Go to the Job Templates tab.
From the Completed tab, find the job you'd like to post, click on the ⋮ menu, and select Post Job.
Review and edit the selected template content for accuracy before posting:
- Step #1 review Information Elements and click CONTINUE to proceed.
- Step #2 review Applicant Elements and click CONTINUE to proceed.
- Step #3 review Processing Elements and click CONTINUE to proceed.
Select all final required posting details during Step #4 Post Job.
- Complete all required fields in the Posting Details section:
  - In the Compensation Range enter a numerical dollar amount (without the dollar sign) or select the checkbox for "Depends upon skills and experience."
  - Assign the job to a Location from within your Org Chart by selecting a location from the drop-down.
  - If EEOC or OFCCP is activated, select an EEO Job Category.
  - Select the Remote Status of the job from the drop-down: Not Remote, COVID-19, Work From Home Flexible, Fully Remote.
  - If enabled, enter the Number of Openings for the job.
- Assign Users or Teams: These optional fields allow you to add Users or Teams to the Job's hiring team by searching in the box and selecting them. When Users or Teams are added to the hiring team, the job will show in their Dashboard and My Jobs tab in accordance with their assigned user permissions. (This is optional, and you will have the ability to make hiring team assignments at a later time after posting the job.)
- Complete all required fields in the Job Distribution Details section:
  - AutoRefresh enables posted jobs to re-post automatically after 30-days to the job boards to which they were fed. Refreshing the job will bring it back to the top of the job boards for increased visibility and applicant flow. By default, AutoRefresh will be turned On for jobs, to make a change, click the drop-down and select "No."
  - Set the Visibility of your job as External (posted directly to your active Job Boards) or Internal (posted only to your Internal Job Board).
    - For Internal jobs, select Yes or No if you want the system to automatically convert this job to External after a defined number of days.
      - If no, the Job can be edited from the Details tab of the Job at a later time.
      - If yes, include how many days (between 1 and 180 days) after posting this internal job that it should convert automatically to External.
  - In Scheduling complete the job posting details:
    - For External jobs, designate if the job should Post Immediately (default) or Schedule future posting by using the calendar tool to select a future date and time.
    - Determine if the system should apply a deadline to automatically convert this job from Posted to Paused after a defined date and time by selecting Yes or No.
      - If yes, use the calendar tool to select a future date and time. (The scheduled pause date will be displayed to job seekers as the deadline if the Application Deadline in System Settings is visible to applicants.)
When finished, click POST JOB or SCHEDULE JOB POSTING.

When posted, your hiring system will feed External jobs to select job boards (when those applicant sources are activated) and your Career Site. Internal jobs will feed to your Internal Job Board.

Note: During the posting process, if you edit an element and elect to "Save As," it will create a new copy rather than saving over the existing element.

View Posted Jobs

Follow these steps to view your newly posted job:

Open Jobs from the main menu.
If assigned to the posted job, it will be visible in your My Jobs tab.
Account Administrators will find each posted position in the All Jobs tab; however, metrics for each job will show in the dashboard only if the account administrator is added as a member of the hiring team.

Related Articles:

Previous: Getting Started (Step 4): Adding users

Next: Getting Started (Step 6): Processing Applicants