Posting and Sharing an Internal Job

When posting a job, the Visibility section allows the Users to elect if it should be posted internally. Jobs with "Internal" visibility are not fed to the online job boards you have activated and can be viewed on the Internal Job board or by sending the job's designated URL to applicants. Internal Jobs can remain internal, be converted to external Jobs automatically if scheduled as part of the job posting process, or converted from the Details tab of the Job at a later time.

Note: All Jobs with Internal visibility, including Sub-Brands, will be displayed on the same organization-wide Internal Job Board.

Posting an Internal Job

To post a job, you need to first Create a Job Template and save it to your Job Template Library. Once completed, go to the Job Template tab and find the job title you want to post. You can view all of your accessible Job Templates either in one list or broken out by departments using the "Select Departments" feature.

Follow these steps to post a internal job from an existing job template:

• Go to the Job Templates tab.
• From the Completed tab, find the job you'd like to post, click on the ⋮ menu, and select Post Job.
• Review and edit the selected template content for accuracy before posting: 
  • Step #1 review Information Elements and click CONTINUE to proceed.
  • Step #2 review Applicant Elements and click CONTINUE to proceed.
  • Step #3 review Processing Elements and click CONTINUE to proceed.
• Select all final required posting details during Step #4 Post Job.
  • Complete all required fields in the Posting Details section:
    • In the Compensation Range enter a numerical dollar amount (without the dollar sign) or select the checkbox for "Depends upon skills and experience."
    • Assign the job to a Location from within your Org Chart by selecting a location from the drop-down.
    • If EEOC or OFCCP is activated, select an EEO Job Category.
    • Select the Remote Status of the job from the drop-down: Not Remote, COVID-19, Work From Home Flexible, Fully Remote.
    • If enabled, enter the number of openings for the job.
  • Assign Users or Teams: These optional fields allow you to add Users or Teams to the Job's hiring team by searching in the box and selecting them. When Users or Teams are added to the hiring team, the job will show in their Dashboard and My Jobs tab in accordance with their assigned user permissions. (This is optional, and you will have the ability to make hiring team assignments at a later time after posting the job.)
  • Complete all required fields in the Job Distribution Details section: 
    • AutoRefresh enables posted jobs to re-post automatically after 30-days to the job boards to which they were fed. Refreshing the job will bring it back to the top of the job boards for increased visibility and applicant flow. By default, AutoRefresh will be turned On for jobs, to make a change, click the drop-down and select "No."
      • Note: The AutoRefresh dates, if applicable, don't start until the job is converted to External visibility.
    • Set the Visibility of your job to Internal.
      • Select Yes or No if you want the system to automatically convert this job to External after a defined number of days.
        • If no, the Job can be edited from the Details tab of the Job at a later time.
        • If yes, include how many days (between 1 and 180 days) after posting this internal job that it should convert automatically to External.
    • Determine if the system should apply a deadline to automatically convert this job from Posted to Paused after a defined date and time by selecting Yes or No.
      • If yes, use the Calendar Tool to select a date and time. (The scheduled pause date will be displayed to job seekers as the deadline if the Application Deadline in System Settings is visible to applicants.)
• When finished, click POST JOB.

After you click Post Job, positions with Internal visibility will appear only on your Internal Job Board. For assigned Users or Teams, the job will now show at the top of the list on the My Jobs tab or All Jobs tab (for Account Administrators).

Sharing an Internal Job

Once posted internally, there are two ways for your employees to find the application:

1. Share the Internal Job Board which hosts all jobs with Internal visibility by copying the URL from Admin > Organization > Internal Job Board.

Note: The Internal Job board URL is hidden from public view, however, it is not password protected or completely internal.

2. Share the Job's unique URL with job seekers. Each posted Job has its own unique URL which can be found by clicking on the job title from your Internal Job Board, as if you were an applicant, and copying the URL from your web browser.

Applying to an Internal Job

The Internal Job Board has the same appearance and application process as your Career Site to provide internal and external applicants with identical experiences. Applicants applying to an Internal Job will be labeled with an Applicant Source of "Internal Job Board" unless they identify as having been referred from an employee, where it will show as " Employee Referral (Name of referring employee)."